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Compliance and Email Security Go Hand in HandBy Pedro HernandezOctober 27, 2005
Palo Alto-based MailFrontier has upgraded its email security management platform with compliance in mind. Facing the realities of stringent recordkeeping regulations, companies discovering how they complicate email management. For some, it might mean inviting another vendor into the mix. MailFrontier's VP of Product Management, Gleb Budman, says those concerns won't be a factor for his company's clients, or those that settle on their products. By making the rounds and soliciting some feedback, they discovered "how important was it for them to consolidate under one email provider," he states. This is especially true of smaller organizations. Regardless of their size, they are still bound by the same regulations, says Budman. That thinking lead MailFrontier's leadership to expand the direction of their product strategy under the simple edict, "Let's make it easy for them to be compliant." To that end, MailFrontier Gateway will soon ship with an expanded feature set that gives mail administrators tighter controls, allowing them tailor how their emails are routed, secured and archived in accordance to the regulations their respective industries fall under. As a bonus, a company's email system becomes resistant to information "leakage", intentional or not. Via MailFrontier's Web-based console, companies can now fine-tune content analysis filters using Approval Box controls, placing limits on the information that passes beyond an organization's boundaries and between user groups, or if need be, roll-back overly restrictive policies or balance them over time. LDAP support, combined with the Intelligent Identification component, bolsters this capacity by assuring that sensitive emails are routed those with the proper clearances. These protections are swell, but rule-breakers have an annoying habit of circumventing rules by being clever. One time-tested way cheat filters is to obfuscate words in subject lines and message bodies. To combat this, the Disguised Text Identification feature, also employed by the spam filters, exposes users trying to conceal words by creative use of spaces, special characters and deliberate misspellings. These filters can be further adjusted to pick out sensitive terms found in a company's watch list. For encryption, MailFrontier wraps messages with STARTTLS for communications between business partners. Optional PGP and Voltage options allow for further secure messaging and management from within the product. Flexible archiving offloads emails in accordance to business rules and plays well with popular long-term storage schemes. These compliance-savvy features, some of which are already in place, will complement the anti-spam, malware detection and phishing prevention capabilities of when it ships next month. Industry specific guidance on setting up proper policies is available through specialized resellers and business partners. MailFrontier Gateway is available as software for the do-it-yourself set, or as a preconfigured IBM xSeries-based appliance. A free software trial is available here (registration required).
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